Module 00 - Tender Triage
Tender lands Wednesday afternoon. The readiness page is on the estimator's screen by Thursday 8am.
The triage scan runs against the six-folder structure MEP already uses. Every fact has a source path attached.
Artifact ready
Thu 8am
Scan would run as soon as the folder lands on the network share.
What it reads
Client Package, Bid Invitation, Vendor Pricing, MEP Quotes, Lead Letters, Addenda. Pulls due date, submission method, what's present, what's missing, and the source path for every claim.
On screen
A one-page readiness page
Eight checks across folder structure and bid facts. Green when the source is found, amber when something needs an estimator look.
Readiness checks
OK
Client package present
ready
OK
Bid closing date located
source cited
OK
Submission method located
source cited
OK
BOM workbook present
ready
OK
Vendor pricing folder present
ready
OK
Lead letter folder present
ready
!
Addenda folder empty
missing
!
Site visit cue not found
confirm
Six folders MEP already uses
Client PackageInstructions, forms, drawings, specs.
Bid InvitationLead-letter drafts, working docs.
Vendor PricingTrade quotes, exclusions, lead-time cues.
MEP QuotesOutgoing quote packages and revisions.
Lead LettersPast cover letters and exclusion lists.
AddendaAddenda, RFIs, revision notes.
What stays manual
The estimator approves or corrects before proposal work begins.
The readiness page is a starting position, not a verdict. Every amber row is a place for an estimator decision.
The triage scan locates files and pulls bid facts with a source path. The estimator confirms the closing date, the submission rules, and what's missing - then proposal work starts.